1.0 Name of the Organization:
Sinkunia Community Development Organization.
The society shall be based in the city of Edmonton and its area in the province of Alberta.
3.0 Current Registered Address:
Sinkunia Community Development Organization
#304, 10209-97 Street
Edmonton, Alberta, T5J 0L6
SCDO shall mean “The Sinkunia Community Development Organization”
Board shall mean “The Board of Directors or Executive committee”
Bylaws shall mean “The Bylaws of the organization”
In the fulfilment of its mandates, SCDO shall have clearly defined goals and objectives. The organization shall pursue local and international objectives.
A International Objectives
1. Build wells for clean water supply
2. Provide agricultural farm seeds and tools for farmers
3. Promote community health care
4. Set up and provide micro-credit for women
5. Support and promote the delivery of primary education
6. Provide scholarship to deserving and needy students in Sierra Leone
1. Develop and deliver mentoring programs for immigrant youth
2. Provide after school tutoring to immigrant youth
3. Educate immigrant families on the Canadian school system
4. Provide settlement and integration support services to immigrant families
The society will not charge any membership fee.
Any person residing in Greater Edmonton may become a member of SCDO
Full membership is open to all persons who;
A) Are 18 years of age or older
B) Are willing to abide by the Bylaws of SCDO
6.1 Membership Benefits & Privileges:
Members have the opportunity to influence and improve the quality of services available in the community
Members gain a sense of achievement in pursuing the vision of the organization
6.2 Termination of Membership:
A person ceases to be a member of SCDO if he/she:
Is under suspension or has been expelled as a result of misconduct against SCDO
Voluntarily cancels his/her membership by written notification to the Board of Directors
6.3 Reinstatement of Membership:
Any member who ceases to be a member of SCDO may be reinstated by the Board of Directors upon satisfactory conditions.
7.0 Organizational Structure:
The structure shall comprise of the General Membership, Board of Directors, Executive Director, Patrons, Sponsors, and Volunteers.
Patrons: Any prominent person in the community selected to represent the interest or the organization.
Board of Directors: The Board of Directors shall consist of the President, Secretary, Treasurer and Chairpersons of the various committees. Board Members can hold a position for as long as they deem appropriate or an alternate member puts their name forth for election.
7.1 Responsibilities of The Board of Directors:
Act as trustees of SCDO. Members shall act in the best interest of the organization.
Protect assets and limit liabilities and expenditures.
Set goals, develop plans to reach these goals and establish effective methods for programs and evaluation.
Communicate SCDO’s actions and visions to members and non- members, as well as, other organizations, businesses, and government bodies.
Recruit, register, and train volunteers for the organization.
Call annual, regular, special, and general meetings.
Submit an annual report to the general meetings.
Set up adhoc and standing committees.
Secure the repayment of monies borrowed and interests thereof, with assets of SCDO.
Is accountable and legally responsible to SCDO. A board member on leaving office will surrender all records, monies and/or property belonging to SCDO or to his/her successor.
7.2 Responsibilities of Various Committees:
The committees such as marketing, public relations and fundraising will perform their duties under the Board of Directors. Their functions and responsibilities will depend on the project at hand.
7.3 Position (Members of The Board):
Participate in collective responsibilities of the Board or on any committee they serve.
Liaise with the community, interpret the purpose of the organization and inform the organizations of the need of the community.
Undergo orientation and briefing to become familiar with the organization’s vision and purpose.
7.4 Position - President or Chair:
Official representative of the SCDO
Chairs regular meetings of the Board
Prepares agenda with secretary
General supervision of SCDO
Execute with board members all contracts, documents, and all other written instruments that may be required or authorized by the board for the proper transactions of SCDO’ business
Responsible to Board and general membership.
7.5 Position - Secretary:
Prepares agenda with president
Records and reads minutes at meetings
Custodian of records, books and correspondence relating to SCDO
Sends meeting notices to members
Keeps attendance records
7.6 Position - Treasurer:
Takes charge of general finances of SCDO
Liaises with the fund raising committee
Receives all monies of the organization and makes deposit at the bank
Pays all bills as provided in the budget and as approved by the organization
Keeps an accurate record of all income and money spent
Makes a cash report at each board meeting of income and money spent showing the net balance
Prepares financial statement and annual treasurer’s report showing actual income and expenditures to date
Issues tax receipt
Makes books available and open to the board at all times for inspection.
7.7 Position - Project Coordinator:
Development and management of programs and financial resources to meet the defined goals and objectives of the organization
Act as a liaison with community stakeholders including funding agencies to ensure objectives are met
Provide leadership and /or assistance with the recruitment, development and supervision of staff and volunteers
Negotiate partnerships with organizations in the community
Design and prepare project proposals for grants and funding
As authorized by the Board, this is a paid position.
7.8 Position - Patrons:
Act as advisors to the Board
Assist in public relationship duties
Assist in fund raising activities
The purposes and objectives of SCDO shall be carried out without purpose of gains for its members
All profit from any functions or activities belong to SCDO. There will not be any capital fund divided into shares’
With the exception of the project coordinator, members shall not receive any monetary rewards for services rendered
However, salaries/honorariums shall be paid out to volunteers or staff hired by the organization for the implementation of funded projects. All such projects shall come with approved positions and remunerations with clearly defined roles and responsibilities
Lastly, approved expenses incurred by members shall be reimbursed.
9.0 Signing Authority
Three people will have signing authority to the SCDO account: Project Coordinator, Treasurer, and one member of the society.
The books, accounts and records of the Secretary and Treasurer shall be audited at least once each year by a duly qualified accountant or by two members of the society elected for that purpose at the Annual Meeting.
A complete and proper statement of the standing of the books for the previous year shall be submitted by such auditor at the Annual Meeting of the society.
The fiscal year of SCDO in each year shall be November 1 to October 31.
The books and records of the society may be inspected by any member of the society at the Annual General Meeting or at any time given one month written notice and arranging a time satisfactory to the officer or officers having charge of same and at the location where the Books are kept..
Each member of the Board shall at all times have access to such books and records.
The seal of the society, whenever acquired by the society and as required, may be affixed to contracts, documents and instruments in writing signed as aforesaid. The seal shall be kept by the Executive Director and or the Secretary.
10.0 Removal From The Board & Vacancy
Any member of the Board may be removed from office by a resolution at a general meeting before the expiration of his/her terms.
This occurs when the Director Misses two consecutive meetings of the Board of Directors without due notice to the Board of his/her inability to attend.
A written resignation is provided to the society.
Another person may be appointed to hold the office until the next annual general meeting. When a vacancy occurs on the Board or committee, the Board may appoint a person to fill that office for the reminder of the former member’s term.
10.2 Annual General Meetings
The organization shall hold an annual general before October 31st in each year, of which notice in writing to the last known email address of each member shall be delivered via email 21 days prior to the date of the meeting. At this meeting there shall be elections that signify the new term of the Board of directors. The Board can consist of newly elected members or members who wish to serve another term for which no other members have challenged the position.
10.3 Meetings: Calling General Meetings
Regular general meetings shall be held every second month in the calendar year. Notice of such meetings shall be sent via email or telephone to each Director by the Secretary not less than 7 days before the meeting is to take place.
10.4 Emergency /Special Meetings
A special/emergency meeting shall be called by the president or Secretary if; the majority of the Board deem it necessary to have one or upon receipt of a petition signed by one-third of the members. The Secretary will send out a meeting notice with the reasons for such meetings via email or telephone 7 days prior to the meeting.
The Board shall have an emergency meeting on short notices if a quorum is present
A quorum of Board of Directors shall be 4
A quorum of special meetings is 4
A quorum of all general meetings is 5.
All meetings shall be adjourned to another after 30 minutes from the time appointed for the commencement of the meeting.
11.0 Nomination And Voting of Officers
Voting shall be by secret ballots or show of hands for elections.
Nominations for officers shall be by appointment and acceptance or by expressing of interest by the individual
Only members with good standing shall have the right to vote
All votes must be made in person and not by proxy or otherwise.
12.0 Order of Business At A Meeting
Call to order
Reading and disposal of the agenda
Reading and acceptance of previous minutes
Report of officers
Reports of committees
Election of members of the Board or committees
The bylaws or parts thereof may be rescinded, altered or added to at the Annual General Meeting or by special resolution
Any member of SCDO can make written proposals for changes to any part of the bylaws
Proposals shall be in the form of resolutions.
Any member can make a petition to the Board on any issue concerning SCDO
The petition is to be submitted in writing to the president who shall call the Board to study the request and respond
If the petitioner is not happy with the response he/she may appeal to the general meeting.
15.0 Maintaining Legal Status
SCDO shall maintain its legal status by complying with ongoing legal requirements and registering changes to the bylaws with Corporate Registry in accordance with the Societies Act.
16.0 Maintaining Not-For-Profit status
SCDO shall maintain its not-for-profit status by meeting all the requirements of a not-for-profit organization.
17.0 Borrowing Money
The society shall borrow no money for its operations.
The Executive Director
Sinkunia Community Development Organization
#304, 10209 - 97 Street
Tel: 587-523-1216, 780 782 7928
An Executive Director works with the Board to carry out programming and the administration of the society.
|Vision & Mission|
|Local Community Development|
|International Community Development|